Proposal Response Templates
Access Orbidal extensive library of professionally written, best practice proposal templates to gain a high scoring head start when preparing responses.
Discover some examples of high scoring response content below.
Most popular
Case studies
RFP case study winning template
| Reference contract #1 | ||
| Client Name | <Insert name of client company > | |
| Contact Name | <Insert name of client contact> | |
| Contact Number | <Insert name of client phone> | |
| Contact Email | <Insert name of client contact email> | |
| Annual Contract Value | <Insert total value of contract excluding VAT> | |
| Delivery Date(s) | <Insert start and end date of the contract> | |
| Detailed contract description | <This answer is split into sections; the idea is to build up a narrative that helps reviewers understand who the client was, what their problem was, how you fixed it and what the results were>
Context<insert 20-30 words to describe the client e.g. Teagasc – the Agriculture and Food Development Authority – is the national body providing integrated research, advisory and training services to the agriculture and food industry and rural communities.>Challenge/Brief/Project<Insert 20-50 words explaining what it was that the client required you to do, e.g. As part of their fam advisory role Teagasc host farm walks and open days throughout the year in different locations across the country. Teagasc required a catering partner that can manage and tailor all the catering requirements for each event. The partner was responsible for all marketing associated with and the overall delivery of the event.>Our Approach<Insert 50+ words here to explain how you approached the brief. This is your opportunity to explain how you think about projects, establish empathy with the customer and ensure that what you are about to do is the right thing. E.g. ACME have worked with Teagasc for several years and in that time we have developed a deep understanding of what they do, why they do it and what the outcomes that are really impactful are for them. We know that it is vital that these events are run to the highest levels of professionalism as the brand is on display to an international audience. For this event there will be upwards of 20,000 on the day and we will need to partner with a digital marketing firm and an events management company to deliver a comprehensive service. Our approach was only to use partners whom we have successfully worked with in the past and who’s quality we can stand over.>Service Delivery / Project Description<100-200 words describing the actual service delivery or project. (Note this is normally the only piece that people do, making it difficult for people unfamiliar with the contract to know why you did what you did and what the client was expecting>. A planning meeting takes place with Teagasc and the dedicated account manager ahead of each event so we can ensure the smooth running of each event and discuss the specific need of each event. Given our experience in the food industry Teagasc were happy to be led by us when it comes to the catering, they tell us what they would like and we suggest the way to achieve these goals. As we are working with ACME Events and ACME Marketing, we ensured that there was an end-to-end implementation plan that identified the critical path and the specific timing of critical elements of the contract. The staff that we selected for this event had an average of 3 major similar events in the past 12 months to their name so they were familiar with the current operating procedures and legislation surrounding events. The key services delivered were:
Outcomes<50-100 words. The final section describes what actually happened and what was achieved. The more tangible this is the better….e.g. Over the 3 days an average footfall of 20,000 was recorded and 17,000 hot meals, 40,000 tea/coffees and 50,000 snacks were consumed. We undertook a survey of 2,000 random attendees and the event achieved an overall rating of 97% satisfaction. The event was positively reviewed in the national press and generated 2,754 social media posts, each viewed an average of 1,257 times. The event achieved the overall objective of Teagasc of generating positive brand coverage and a negative carbon-footprint due to the waste minimisation strategy that we employed. |
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| Outline how this contract is comparable with the subject matter of the contract being tendered. | <50-100 words to explain how this contract is similar to this one. A good trick is to review the award criteria and align similarity to the things that they are scoring (e.g. contract management, risk mitigation, etc). They are more generally looking to see that this contract is similar in terms of their organisation, size and remit, the subject matter of the contract and the size and value of the contract. They are looking to see that you have done what they are looking to do already. E.g.
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Response categories
Case studies
RFP case study winning template
| Reference contract #1 | ||
| Client Name | <Insert name of client company > | |
| Contact Name | <Insert name of client contact> | |
| Contact Number | <Insert name of client phone> | |
| Contact Email | <Insert name of client contact email> | |
| Annual Contract Value | <Insert total value of contract excluding VAT> | |
| Delivery Date(s) | <Insert start and end date of the contract> | |
| Detailed contract description | <This answer is split into sections; the idea is to build up a narrative that helps reviewers understand who the client was, what their problem was, how you fixed it and what the results were>
Context<insert 20-30 words to describe the client e.g. Teagasc – the Agriculture and Food Development Authority – is the national body providing integrated research, advisory and training services to the agriculture and food industry and rural communities.>Challenge/Brief/Project<Insert 20-50 words explaining what it was that the client required you to do, e.g. As part of their fam advisory role Teagasc host farm walks and open days throughout the year in different locations across the country. Teagasc required a catering partner that can manage and tailor all the catering requirements for each event. The partner was responsible for all marketing associated with and the overall delivery of the event.>Our Approach<Insert 50+ words here to explain how you approached the brief. This is your opportunity to explain how you think about projects, establish empathy with the customer and ensure that what you are about to do is the right thing. E.g. ACME have worked with Teagasc for several years and in that time we have developed a deep understanding of what they do, why they do it and what the outcomes that are really impactful are for them. We know that it is vital that these events are run to the highest levels of professionalism as the brand is on display to an international audience. For this event there will be upwards of 20,000 on the day and we will need to partner with a digital marketing firm and an events management company to deliver a comprehensive service. Our approach was only to use partners whom we have successfully worked with in the past and who’s quality we can stand over.>Service Delivery / Project Description<100-200 words describing the actual service delivery or project. (Note this is normally the only piece that people do, making it difficult for people unfamiliar with the contract to know why you did what you did and what the client was expecting>. A planning meeting takes place with Teagasc and the dedicated account manager ahead of each event so we can ensure the smooth running of each event and discuss the specific need of each event. Given our experience in the food industry Teagasc were happy to be led by us when it comes to the catering, they tell us what they would like and we suggest the way to achieve these goals. As we are working with ACME Events and ACME Marketing, we ensured that there was an end-to-end implementation plan that identified the critical path and the specific timing of critical elements of the contract. The staff that we selected for this event had an average of 3 major similar events in the past 12 months to their name so they were familiar with the current operating procedures and legislation surrounding events. The key services delivered were:
Outcomes<50-100 words. The final section describes what actually happened and what was achieved. The more tangible this is the better….e.g. Over the 3 days an average footfall of 20,000 was recorded and 17,000 hot meals, 40,000 tea/coffees and 50,000 snacks were consumed. We undertook a survey of 2,000 random attendees and the event achieved an overall rating of 97% satisfaction. The event was positively reviewed in the national press and generated 2,754 social media posts, each viewed an average of 1,257 times. The event achieved the overall objective of Teagasc of generating positive brand coverage and a negative carbon-footprint due to the waste minimisation strategy that we employed. |
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| Outline how this contract is comparable with the subject matter of the contract being tendered. | <50-100 words to explain how this contract is similar to this one. A good trick is to review the award criteria and align similarity to the things that they are scoring (e.g. contract management, risk mitigation, etc). They are more generally looking to see that this contract is similar in terms of their organisation, size and remit, the subject matter of the contract and the size and value of the contract. They are looking to see that you have done what they are looking to do already. E.g.
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